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LEADERSHIP • COMMUNITY • OPPORTUNITY

Help Shape Our Chapter’s Future

PMICIE Call for Nominations

We invite PMICIE members to help shape our chapter’s future by nominating a fellow member, or themselves, for a chapter leadership position.

Serving on the Board is an opportunity to strengthen our professional community, support our members, and help deliver meaningful programs and experiences.

Positions Open for Nomination for 2027-2028 Board of Directors

• Vice President of Finance
• Vice President of Marketing
• Vice President of Programs
• Vice President of Administration/Operations

The two-year terms begin January 1, 2027, and conclude December 31, 2028.

Leadership Responsibilities and Expectations

Board service requires an active commitment to our members and chapter operations. Before accepting a nomination, candidates should understand the following expectations:

• Attendance and participation: Officers are expected to meet the Board meeting and chapter event attendance requirements established in the bylaws.
• Accountability: Failure to meet applicable attendance requirements may result in removal from office through the process established in the bylaws.
• Required training: Elected officers must complete the Chapter Leader Orientation (CLO) courses assigned by PMI Global within 60 days of taking office. Appointed Vice Presidents, including interim Vice Presidents, must complete the applicable courses within 60 days of appointment.
• Transition and collaboration: Incoming officers are expected to participate in transition activities and work collaboratively with fellow Board members and volunteers.

Position Descriptions and Responsibilities

Vice President of Finance

Description

Elected volunteer responsible for managing financial operations, maintaining and presenting all financial records required for chapter operations in accordance with chapter bylaws, local legislation* requirements and the PMI Code of Ethics and Professional Conduct.

Responsibilities

1. Manage accounts receivable and payable and all financial portfolio activities, including but not limited to the collection of chapter dues from PMI, payments for chapter meetings or special events and the payment of all chapter bills in accordance with the chapter board of directors.
2. Establish and maintain all required chapter bank accounts and/or similar financial transactions; arrange for officer signatures and/or approval as required.
3. Provide financial reporting regarding the state of financial assets and chapter activity to chapter membership and board of directors.
4. Prepare the annual financial statements, reports and any other mandatory financial documentation required by local legislation* and liaise with a dedicated financial/tax consultant, if available.
5. Maintain the annual budget: assist each chapter functional area in creating their respective budgets aligned with the annual pan based upon their desired services/programs for the coming year, tracking and monitoring of expenditures, reporting spending and available funding for each functional area and assisting in procurement services and pricing.
6. Open and close accounts as deemed necessary for the management of chapter funds with approval from the chapter board of directors.
7. Assist with the annual planning by providing relevant budget and financial information.
8. Assist with and contribute to the budget planning and goal setting, investing, and forecasting for the upcoming years, both short term (1 year) and long term (next 2 to 3 years).
9. Track accounting and spending monthly, annually and by chapter event for accurate recordkeeping.
10. Assist chapter president in completing financial session on charter renewal online form and provide PMI with financial documentation necessary for chapter’s annual charter renewal process.
11. Prepare financial guidelines and procedures for the chapter along with board.
12. Maintain and ensure compliance with all financial operational processes to ensure continuity of chapter operations and define, document and maintain chapter policies including financial reserve policies, investment policies, and record retention and destruction policies established by the board of directors.
13. Ensure the chapter has reviewed and submitted required tax filings and/or government required payments.
14. When required, facilitate and collaborate with any auditors efficiently and with the utmost integrity.
15. Recommend improvements in the financial processes to the board.
16. Keep an up-to-date inventory of all of the financial and physical assets of the chapter.
17. Serve as liaison with PMI on financial matters.
18. Complete a cost-benefit analysis of all activities proposed by the board of directors.
19. Review any chapter contract, agreement and insurance.
20. Review and reconcile bank accounts monthly.
21. Develop and implement succession and transition plan for the role.

*Local legislation might be state, commonwealth, country, or another jurisdiction

Vice President of Marketing

Description

Elected or appointed volunteer responsible for chapterbased marketing activities to increase awareness of both the chapter and the PMI brand within the territory. The volunteer will develop and execute an integrated marketing program to support member acquisition, member retention, event promotion, outreach activities, sponsorships, and other related activities in alignment with the chapter’s strategic objectives and PMI’s messaging. These activities shall be performed in accordance with chapter bylaws and PMI policies, brand guidelines and global marketing strategy.

Responsibilities

1. Strategy and Planning

• Develop and implement an integrated marketing program aligned with the chapter’s strategic objectives.
• Monitor, optimize and analyze all marketing activities according to defined KPIs.
• Develop and implement succession and transition plan for the role.

2. Execution

• Ensure brand consistency within the chapter to PMI’s brand positioning by reviewing chapter website, communications and marketing materials.
• Gain access to PMI’s Marketing Portal and review regularly to identify useful PMI-provided marketing resources.
• Work with local vendors to develop marketing materials in accordance with PMI brand guidelines, if suitable materials are not available in the Marketing Portal.
• Monitor and coordinate branded presentations and messaging to external stakeholders and other organizations interested in PMI products and services.

Coordinate and organize presentations to chapter members, for use at chapter events and other opportunities.

• Maintain relationships with existing sponsors for continued revenue generation to fund the chapter’s activities and events.
• Support the events teams with brand and PMI messaging to ensure consistency across the chapters’ representation.
• Plan and purchase print and digital advertising and coordinate with communications and social media.

3. Collaboration

• Create and execute annual marketing plan with detailed activity calendar including but not limited to messaging, email, advertising (and sponsorship), events, web updates, newsletters, social media content, goals and KPIs.
• Collaborate with local businesses and academic institutions, where appropriate, to publicize the chapter and PMI.
• Use best practices in marketing to promote the chapter and its activities to members and the community at large.

Vice President of Programs

Description

Elected or appointed volunteer responsible for the development and delivery of high-quality chapter meetings to provide members with excellent networking opportunities and learning experiences from subjectmatter experts and professional peers. Works closely with the president/CEO, marketing, finance and professional development/events to provide vision and oversight to smoothly execute all program initiatives, providing quality and relevant educational programming to members.

Responsibilities

1. Actively seek out educational speakers and coordinates/collaborates with others to bring the best chapter meeting programming and speakers to the chapter membership.
2. Design chapter meeting agendas to provide networking opportunities.
3. Prepare status reports on activities and participate in board meetings.
4. Provide oversight and reconciliation assistance for all monthly meetings and submit final revenue for paid events and expenses to Finance with status reports as well as quality survey results.
5. Monitor and ensure all revenue and expenditures are in line with budgetary expectations and report any discrepancies or variations that would adversely affect the events and/or have a negative impact to the chapter.
6. Seek to promote and mentor chapter members that desire to volunteer to develop/strengthen their project management skills while still providing the best program to the members at large.
7. Participate in the chapter budgeting process which includes working with the board to plan and forecast information associated with quality programs and events, develops budget assumptions, and prepares the annual programs budget.
8. Provide supervision to ensure development/ improvements to procedure and process documentation for individual programs, events and overall program portfolio activities.
9. In collaboration with Events, identify and vet potential speakers, and schedule successful speakers for monthly membership meetings.
10. Identify opportunities to invite local guest speakers and chapter members to speak on topics of interest to the membership.
11. Maintain chapter calendar of professional development offerings.
12. In collaboration with Events, prepare program content, including presentation decks, learning materials, training outlines, and speaker biographies.
13. Ensure any required speaker forms are filled out and signed by speakers prior to the speaking engagement.
14. In collaboration with Events, manage or support the sourcing and approval of agreements related to venue and catering for professional development and chapter offerings.
15. Recruit additional volunteers to support program committees as needed.
16. In collaboration with Events and Technology, manage overall programming coordination: registration, PDU submittals, and any virtual set up.
17. In collaboration with Events, collect, and collate feedback from chapter events to inform and improve the development of future chapter events.
18. Manage payments and financial items related to speaker and venue fees.
19. Work closely with marketing to promote chapter programs and encourage participation.
20. Provide input regarding chapter professional development offerings for chapter newsletter as well as annual report.
21. Provide program budget information and monitor throughout the year to confirm adherence.
22. Responsible for needs assessment, development, implementation and evaluation of programs that contribute to the chapter long-term strategy and sustainability.
23. Support president in planning and conducting annual membership meeting, if applicable.
24. Work closely with professional development and president to select program topics and speakers, budgetary alignment, etc.
25. Develop and implement succession and transition plan for the role.

Vice President of Administration/Operations

Description

Elected volunteer responsible for preparing, maintaining, recording and circulating all records, correspondence, meeting minutes (both board meetings and membership meetings), and related affairs of the chapter.

Responsibilities

1. Assure safekeeping of all governing documents (member-ratified bylaws, articles of incorporation/registration, charter agreement, board policies, committee charters, list of chapter’s fixed assets, contractual agreements, and all other non financial records for the chapter).
2. Coordinate and schedule monthly board meetings.
3. Coordinate and distribute meeting agendas.
4. Keep the records, including action items, of all business meetings of the chapter and meetings of the board.
5. Maintain all meeting minutes, with documentation in accordance with parliamentary procedures as determined by the board.
6. Coordinate the Annual Meeting notification to all members. Notice of all annual meetings shall be sent at least 30 – 45 days in advance of the meeting as outlined in the chapter’s bylaws. Action at such meetings shall be limited to those agenda items contained in the notice of the meeting.
7. Coordinate with the board to develop the annual report.
8. Provide records to members and outside organizations that request information if appropriate and upon approval and request of the board, excluding personally identifiable records.
9. Provide governance and compliance notifications to the membership, directors, auditors, and members of committees as needed (i.e., elections, annual meeting, bylaws ratification).
10. Coordinate distribution of all general correspondence.
11. Provide support for membership communication.
12. Oversee coordination of printed materials (logo items, business cards, etc.).
13. Collate an annual plan deliverable from each chapter leader and develop an annual plan matrix as defined by the Catalog of Core Services, track progress of the agreed deliverables and report status updates to the board and PMI.
14. Ensure chapter policies and public documents are written using inclusive language (or work with respective board members to ensure the language used is inclusive).
15. Ensure all chapter documents are saved in a shared location as determined by the board.
16. Develop and implement succession and transition plan for the role.
17. Responsible for overseeing the chapter repository and associated board files (getting the licensing of electronic tools, managing access and keeping track of document inventory).

How to Submit a Nomination

Submit nominations between November 1 and November 7, 2026, to the PMICIE Elections Chairs at This email address is being protected from spambots. You need JavaScript enabled to view it..

Please include:

• Nominee’s name and contact information.
• LinkedIn URL.
• Position for which the individual is being nominated.
• A brief description of relevant experience and interest in serving.
• Confirmation that the nominee is willing to be considered.

The Elections Committee will review nominations for eligibility and provide candidates with information about the election process and next steps.

Your experience, ideas, and commitment can make a difference. Consider stepping forward or encouraging a fellow member to serve.

Together, we can continue building a chapter that supports our members and advances the project management profession.

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