Bylaws of the California Inland Empire Chapter of the Project Management Institute
Approved by the Board of Directors August 8, 2019
Approved by Vote of the Chapter Membership October 1, 2019
Article I – Name, Principal Office; Other Offices.
Section 1. Name/Non-Profit Incorporation.
This organization shall be called the Project Management Institute, California Inland Empire Chapter (hereinafter “the PMICIE Chapter”). This organization is a chapter chartered by the Project Management Institute, Inc. (hereinafter “PMI®”) and separately incorporated as a non-profit, tax exempt corporation (or equivalent) organized under the laws of the State of California. All chapters formed within the United States must be incorporated as 501(c) (6) organization.
Section 2. The PMICIE Chapter shall meet all legal requirements in the jurisdiction(s) in which the chapter conducts business or is incorporated/registered.
Section 3. Principal Office; Other Offices.
The principal office of the PMICIE Chapter shall be located at 5225 Canyon Crest Dr #71-312 Riverside, CA 92507. The PMICIE Chapter may have other offices such as Branch offices as designated by the PMICIE Chapter Board of Directors.
Article II – Relationship to PMI.
Section 1. The PMICIE Chapter is responsible to the duly elected PMI® Board of Directors and is subject to all PMI® policies, procedures, rules, and directives lawfully adopted.
Section 2. The bylaws of the PMICIE Chapter may not conflict with the current PMI’s Bylaws and all policies, procedures, rules or directives established or authorized by PMI as well as with the PMICIE Chapter’s Charter with PMI.
Section 3. The terms of the Charter executed between the PMICIE Chapter and PMI®, including all restrictions and prohibitions, shall take precedence over these Bylaws and other authority granted hereunder and in the event of a conflict between the terms of the Charter and the terms of these Bylaws, the PMICIE Chapter shall be governed by and adhere to the terms of the Charter.
Article III – Purpose and Limitations of the PMICIE Chapter. Section 1. Purpose of the PMICIE Chapter.
A. General Purpose. The PMICIE Chapter has been founded as non-profit, tax exempt corporation (or equivalent) chartered by PMI®, and is dedicated to advancing the practice, science, and profession of project management in a conscious and proactive manner.
- Specific Purposes. Consistent with the terms of the Charter executed between the PMICIE Chapter and PMI and these Bylaws, the purposes of the PMICIE Chapter shall include the following:
- a) To foster professionalism in the management of projects.
b) To contribute to the quality and scope of project management.
c) To stimulate appropriate global application of project management for the benefit of general public.
d) To provide a recognized forum for the free exchange of ideas, applications, and solutions to project management issues among the Chapter members, and other interested and involved in project management.
e) To identify and promote the fundamentals of project management and advance the body of knowledge for managing projects successfully.
f) To provide project managers with networking, training, and professional development opportunities.
g) To create a synergy between local business, academia, and professional entities and project management professionals.
Section 2. Limitations of the PMICIE Chapter.
A. General Limitations. The purposes and activities of the PMICIE Chapter shall be subject to limitations set forth in the charter agreement, these Bylaws, and conducted consistently with PMICIE Chapter Articles of Incorporation.
- The membership database and listings provided by PMI to the PMICIE Chapter may not be used for commercial purposes and may be used only for non-profit purposes directly related to the business of the PMICIE Chapter, consistent with PMI policies and all applicable laws and regulations, including but not limited to those law and regulations pertaining to privacy and use of personal information.
- The officers and directors of the PMICIE Chapter shall be solely accountable for the planning and operations of the Chapter and shall perform their duties in accordance with the Chapter’s governing documents; its Charter Agreement; PMI’s Bylaws, policies, practices, procedures, and rules; and applicable law.
Article IV – PMICIE Chapter Membership.
Section 1. General Membership Provisions.
A. Membership in the PMICIE Chapter requires membership in PMI®. The PMICIE Chapter shall not accept as members any individuals who have not been accepted as PMI® members. Membership in this organization is voluntary and shall be open to any eligible person interested in furthering the purposes of the organization. Membership shall be open to all eligible persons without regard to race, color, creed, gender, age, marital status, national origin, religion, sexual orientation, or physical or mental disability.
- Members shall be governed by and abide by the PMI Bylaws and by the bylaws of the PMICIE Chapter and all policies, procedures, rules and directives lawfully made thereunder, including but not limited to the PMI Code of Conduct.
- All members shall pay the required PMI and PMICIE Chapter membership dues to PMI and in the event that a member resigns, or their membership is revoked for just cause, membership dues shall not be refunded by PMI or the PMICIE Chapter.
- Membership in the PMI Chapter shall terminate upon the member’s resignation, failure to pay dues or expulsion from membership for just cause.
- Members who fail to pay the required dues when due shall be delinquent for a period of one (1) month and their names removed from the official membership list of the PMICIE Chapter. A delinquent member may be reinstated by payment in full of all unpaid dues for PMI and the PMICIE Chapter to PMI within such one month delinquent period.
- Upon termination of membership in the PMICIE Chapter, the member shall forfeit any and all rights and privileges of membership.
- All members in good standing shall have voting rights.
- All members in good standing with the exception of student members may serve as officers on the Board of Directors.
- Student members may not serve as an officer on the Board of Directors but may serve in any other volunteer capacity.
Section 2. Classes and Categories of Members. The PMICIE Chapter shall not create its own membership categories. PMI Chapter membership categories shall be consistent with PMI membership categories.
Article V – PMICIE Chapter Board of Directors.
Section 1. The PMICIE Chapter shall be governed by a Board of Directors (hereinafter “The Board” or “Board”). The Board shall be responsible for carrying out the purposes and objectives of the non-profit corporation.
Section 2. The Board of Directors of the PMICIE Chapter, elected by the membership, shall be members in good standing of PMI and of the PMICIE Chapter.
Terms of office of the President is a four (4) year commitment – first year as President Elect, accede to the position of President for the second and third year, and to Past President for the fourth year. No portion of that commitment may be repeated midterm by an incumbent. The President Elect will be elected every other year. President Elect, President and Past President are subject to the same Term Limits as defined for the Board in General.
Terms of office for all Vice Presidents will be two (2) years. Each VP may only be elected for a maximum of four (4) consecutive terms in the same role, limited to eight (8) consecutive years of service on the Board in general. If there is no individual willing or able to fulfill an open position on the Board due to this limit, that expiring officer may be re-elected for an additional term by a majority vote of the PMICIE Chapter membership. All VP positions are staggered so that half are elected each year.
Section 3. The President shall be the chief executive officer for the PMICIE Chapter and of the Board, and shall perform such duties as are customary for presiding officers, including making all required appointments with the approval of the Board. The President shall also serve as a member ex-officio with the right to participate and vote on all committees except the Nominating Committee.
Section 4. The Vice President of Operations shall keep the records of all business meetings of the PMICIE Chapter and meetings of the Board.
Section 5. The Vice President of Finance shall oversee the management of funds for duly authorized purposes of the PMICIE Chapter.
Section 6. The Vice President of Membership shall be responsible for leading the membership acquisition and retention activities of the PMICIE Chapter. The Vice President of Membership shall also update and manage the Master Membership Database.
Section 7. The Vice President of Programs shall be responsible for the management and implementation of both unique and recurring PMICIE Chapter functions, to include monthly dinner meetings.
Section 8. The Vice President of Professional Development shall be responsible for the management and implementation of PMICIE Chapter professional and educational events.
Section 9. The Vice President of Marketing and Communications shall be responsible for all marketing efforts, public relations activities and communications of the PMICIE Chapter.
Section 10. The Immediate Past President of the PMICIE Chapter shall be a member of the Board with full voting rights. The Immediate Past President shall act as Chairman of the PMICIE Chapter’s Nominating Committee and working with the President to interface with PMI® Global Operations Center. A trustee may be appointed at the request of the President and with the approval of the Board; however, the trustee will have no voting rights.
Section 11 The President Elect (Executive Vice President): The President Elect will serve with the current President and has the responsibility and obligation to focus on strategic objectives, to learn the position and successfully transition into the Presidential role.
Section 12. The Board shall exercise all powers of the PMICIE Chapter, except as specifically prohibited by these bylaws, the PMI Bylaws and policies, its charter with PMI, and the laws of the jurisdiction in which the organization is incorporated/registered. The Board shall be authorized to adopt and publish such policies, procedures and rules as may be necessary and consistent with these Bylaws and PMI Bylaws and policies, and to exercise authority over all PMICIE Chapter business and funds.
Section 13. The Board shall meet at the call of the President, or at the written request of three (3) members of the Board. A quorum shall consist of no less than one-half of the membership of the Board at any given time. Each member shall be entitled to one (1) vote and may take part and vote in person only. At its discretion, the Board may conduct its business by teleconference, facsimile or other legally acceptable means. Meetings shall be conducted in accordance with parliamentary procedures determined by the Board.
Section 14. The Board of Directors may declare an officer or Director at Large position to be vacant where an officer or Director at Large ceases to be a member in good standing of PMI or of the PMICIE Chapter by reason of non-payment of dues, or where the officer or Director at Large fails to attend two (2) consecutive Board meetings or fails to attend seventy-five percent (75%) of the Board or Ancillary Committee meetings in a calendar year without acceptable cause. An officer or Director at Large may resign by submitting written notice to the President or Vice President of Operations. Unless another time is specified in the notice or determined by the Board, the resignation shall be effective upon receipt by the Board of the written notice.
Section 15: An officer or Director at Large may be removed from office for just cause in connection with the affairs of the organization by a two-thirds (2/3) vote of the members present and in person at an official meeting of the membership, or by a two-thirds (2/3) vote of the Board when it can be shown that the Officer or Director at Large failed to perform duties assigned, is not contributing in a productive and positive manner to the value of the PMICIE Chapter or there exists other just cause in connection with the affairs of the Chapter .
Section 16: If any officer or Director at Large position becomes vacant, the Board may appoint a successor to fill the office for the unexpired portion of the term for the vacant position. In the event the President is unable or unwilling to complete the current term of office, the Board shall appoint a President from its current voting members to complete the unexpired term. If the position of President Elect is currently filled, that person shall accede to the office of President immediately.
Article VI – PMICIE Chapter Nominations and Elections.
Section 1. The nomination and election of officers and directors shall be conducted annually in accordance with the terms of office specified in Article IV, Section 1 and Article V, Section 2. All voting members in good standing of the PMICIE Chapter shall have the right to vote in the election.
Discrimination in election and nomination procedures on the basis of race, color, creed, gender, age, marital status, national origin, religion, sexual orientation, physical or mental disability, or unlawful purpose is prohibited.
Section 2. Candidates who are elected shall take office on the first day of January following their election and shall hold office for the duration of their terms or until their successors have been elected and qualified.
Section 3. A Nominating Committee shall prepare a slate containing nominees for each Board position and shall determine the eligibility and willingness of each nominee to stand for election. Candidates for Board positions may also be nominated by petition process established by the Nominating Committee or the Board. Elections shall be conducted during the annual meeting of the membership or by electronic vote in compliance with the legal jurisdiction. The candidate who receives a majority of votes cast for each office shall be elected. Ballots shall be counted by the Nominating Committee or by tellers designated by the Board.
Section 4. The Nominating Committee will be comprised of the Immediate Past President and members of the Board of Trustees the Nominating Committee must have at least three (3) committee members. In the event there are less than (2) two Trustees willing or able to serve on the nominating committee, the current President may appoint a PMICIE member in good standing who is not on the Board of Trustees to fill any vacant seats on the nominating committee
Section 5.No current member of the Nominating Committee shall be included in the slate of nominees prepared by the Committee.
Section 6. The nominating committee may not be chaired by the current President.
Section 7. In accordance with PMI policies, practices, procedures, rules, and directives, no funds or resources of PMI or the Chapter may be used to support the election of any candidate or group of candidates for PMI, Chapter or public office. No other type of organized electioneering, communications, fund-raising or other organized activity on behalf of a candidate shall be permitted. The Chapter Nominating Committee, or other applicable body designated by the Chapter, will be the sole distributor(s) of all election materials for Chapter elected positions.
Section 8: In accordance with the PMI Charter Agreement no candidate may campaign for election. All positions and information from candidates shall be made available to the membership by the nominating committee. At no time may candidates for office solicit the membership for election.
Article VII – PMICIE Chapter Committees.
Section 1. The Board may authorize the establishment of standing or temporary committees to advance the purposes of the organization. The Board shall establish a charter for each committee, which defines its purpose, authority, and outcomes. Committees are responsible to the Board. Committee members shall be appointed from the membership of the organization. The PMICIE Chapter Officers and/or Directors can serve on the PMICIE Chapter Committees, unless it specifically is restricted by the Bylaws.
Section 2. All committee members and a chairperson for each committee shall be appointed by the President.
Article VIII – PMICIE Chapter Finance.
Section 1. The fiscal year of the PMICIE Chapter shall be from 1 January to 31 December.
Section 2. PMICIE Chapter annual membership dues shall be set by the Board and communicated to PMI in accordance with policies and procedures established by PMI.
Section 3. The PMICIE Chapter Board shall establish policies and procedures to govern the management of its finances and shall submit required tax filings to appropriate government authorities.
Section 4. All dues billings, dues collections, and dues disbursements shall be performed by PMI.
Article IX – Meetings of the Membership.
Section 1. An annual meeting of the membership shall be held at a date and location to be determined by the Board.
Section 2. Special meetings of the membership may be called by the President, by a majority of the Board, or by petition of ten percent (10%) of the voting membership directed to the President.
Section 3. Notice of all annual meetings shall be sent by the Board to all members at least 30 days in advance of the meeting. Action at such meetings shall be limited to those agenda items contained in the notice of the meeting.
Section 4. Notice of all special meetings shall be sent by the Board in a reasonable amount of time in advance of the meeting so as to allow membership the opportunity to participate in such special meetings. The notice should indicate the time and place of the meeting and include the proposed agenda. Action at such meetings shall be limited to those agenda items contained in the notice of the meeting.
Section 5. Quorum at all annual and special meetings of the PMICIE Chapter shall be five percent (5%) of the voting membership in good standing, present and in person.
Section 6. All meetings shall be conducted according to parliamentary procedures determined by the Board.
Article X – Branches of the PMI California Inland Empire Chapter
Section 1. Establishing a Branch
Upon written permission granted by PMI® via the charter agreement, the PMICIE Chapter shall be permitted to organize its members who reside in geographically limited areas in groups (hereinafter “Branches”) for the purpose of delivering its services locally.
A Branch of the PMICIE Chapter shall be governed by these Bylaws and shall conduct its business in compliance with the PMICIE Chapter’s policies and procedures and its charter with PMI®.
Section 2. Geographic Area
Each Branch formed to service a defined geographic area will not extend its services beyond the geographic boundaries defined of the Chapter.
Section 3. Distribution of Dues
All PMICIE Chapter’s dues & fees will be collected by PMI® on behalf of the PMICIE Chapter and will be forwarded to the PMICIE Chapter. The PMICIE Chapter will allocate funds to the Branch in accordance to the PMICIE Chapter’s policies & procedures. Branches shall not create its own membership or dues.
Section 4. The Branch Chair shall either be a member of the PMICIE Chapter’s Board or be a Committee Chair and report into the PMICIE Chapter’s Board member who oversees the Chapter’s Branch(es).
Section 5. Limitations: Branches shall abide by the limitations consistent with the PMICIE Chapter’s Charter agreement with PMI®.
Article X - Inurement and Conflict of Interest.
Section 1. No member of the PMICIE Chapter shall receive any pecuniary gain, benefit or profit, incidental or otherwise, from the activities, financial accounts and resources of the PMICIE Chapter, except as otherwise provided in these bylaws.
Section 2. No officer, director, appointed committee member or authorized representative of the PMICIE Chapter shall receive any compensation, or other tangible or financial benefit for service on the Board.
However, the Board may authorize payment by the PMICIE Chapter of actual and reasonable expenses incurred by an officer, director, committee member or authorized representative regarding attendance at Board meetings and other approved activities.
Section 3. PMICIE Chapter may engage in contracts or transactions with members, elected officers or directors of the Board, appointed committee members or authorized representatives of PMICIE Chapter and any corporation, partnership, association or other organization in which one or more of PMICIE Chapter’s directors, officers, appointed committee members or authorized representatives are: directors or officers, have a financial interest in, or are employed by the other organization, provided the following conditions are met:
- the facts regarding the relationship or interest as they relate to the contract or transaction are disclosed to the board of directors prior to commencement of any such contract or transaction;
B. the board in good faith authorizes the contract or transaction by a majority vote of the directors who do not have an interest in the transaction or contract;
C. the contract or transaction is fair to PMICIE Chapter and complies with the laws and regulations of the applicable jurisdiction in which PMICIE Chapter is incorporated or registered at the time the contract or transaction is authorized, approved or ratified by the board of directors.
Section 4. All officers, directors, appointed committee members and authorized representatives of the PMICIE Chapter shall act in an independent manner consistent with their obligations to the PMICIE Chapter and applicable law, regardless of any other affiliations, memberships, or positions.
Section 5. All officers, directors, appointed committee members and authorized representatives shall disclose any interest or affiliation they may have with any entity or individual with which the PMICIE Chapter has entered, or may enter, into contracts, agreements or any other business transaction, and shall refrain from voting on, or influencing the consideration of, such matters.
Article XI – Indemnification.
Section 1. In the event that any person who is or was an officer, director, committee member, or authorized representative of the PMICIE Chapter, acting in good faith and in a manner reasonably believed to be in the best interests of the PMICIE Chapter, has been made party, or is threatened to be made a party, to any civil, criminal, administrative, or investigative action or proceeding (other than an action or proceeding by or in the right of the corporation), such representative may be indemnified against reasonable expenses and liabilities, including attorney fees, actually and reasonably incurred, judgments, fines, and amounts paid in settlement in connection with such action or proceeding to the fullest extent permitted by the jurisdiction in which the organization is incorporated. Where the representative has
been successful in defending the action, indemnification is mandatory.
Section 2. Unless ordered by a court, discretionary indemnification of any representative shall be approved and granted only when consistent with the requirements of applicable law, and upon a determination that indemnification of the representative is proper in the circumstances because the representative has met the applicable standard of conduct required by law and in these bylaws.
Section 3. To the extent permitted by applicable law, the PMICIE Chapter may purchase and maintain liability insurance on behalf of any person who is or was a director, officer, employee, trustee, agent or authorized representative of the PMICIE Chapter, or is or was serving at the request of the PMICIE Chapter as a director, officer, employee, trustee, agent or representative of another corporation, domestic or foreign, non-profit or for-profit, partnership, joint venture, trust, or other enterprise.
Article XII- Amendments.
Section 1. These bylaws may be amended by a two-thirds (2/3) vote of the voting membership in good standing voting by electronic ballot or present at an annual meeting of the PMICIE Chapter duly called and regularly held. Notice of proposed changes shall be sent in writing to the membership at least thirty
(30) days before such meeting or vote.
Section 2. Amendments may be proposed by the Board on its own initiative, or upon petition by ten percent (10%) of the voting members in good standing addressed to the Board. All such proposed amendments shall be presented by the Board with or without recommendation.
Section 3. All amendments must be consistent with PMI’s Bylaws and the policies, procedures, rules and directives established by the PMI Board of Directors, as well as with the PMICIE Chapter’s Charter with PMI.
Article XIII – Dissolution.
Section 1. In the event that the PMICIE or its governing officers failed to act according to these bylaws, its policies or all PMI® policies, procedures, and rules outlined in the charter agreement, PMI® has a right to revoke the PMICIE Charter and require the chapter to seek dissolution.
Section 2. In the event the PMICIE failed to deliver value to its members as outlined in PMICIE’S business plan and without mitigated circumstance, the Chapter acknowledges that PMI® has a right to revoke the PMICIE Charter and require the chapter to seek dissolution.
Section 3. In the event the PMICIE is considering dissolving, the PMICIE’S members of the Board of Director must notify PMI® in writing and follow the Chapter dissolution procedure as defined in PMI’s policy.
Section 4. Should the PMICIE dissolve for any reason, its assets shall be dispersed to an organization designated by the voting membership after the payment of just, reasonable and supported debts, consistent with applicable legal requirements.
Section 5. Unless superseded by law, dissolution of the Chapter entity must be approved by a majority of the members voting on the motion to dissolve.